The Value Added Services (VAS) module supports the full lifecycle of warehouse value-added operations directly within the Anchanto Warehouse Management System (WMS). Users can configure customized services, create and execute structured tasks across inbound, outbound, and return processes, capture operational evidence, and automatically link activities to billing parameters to eliminate revenue leakage. Integrating these workflows into core operations ensures standardised governance, end-to-end audit-ability, and complete status tracking on both Web and PDA interfaces.
Prerequisites for Success:
- Required User Roles & Permissions: Warehouse Admin / VAS Manager - Full permissions to create, modify, archive, delete, cancel, reject, and review VAS configurations and tasks.
- Inbound Users: Authorized to access inbound-related VAS configurations and task execution queues.
- Outbound Users: Authorized to access outbound and return-related VAS configurations and task execution queues.
- System Enablement: The organization-level Value Added Services setting must be enabled in the Admin Panel before warehouse-level configurations can be managed.
- Operational Restrictions: VAS configurations must be unique; the system prevents activation if a duplicate VAS Code, VAS Name, or identical configuration combination (Type, Phase, Sub-phase, Customer, and Task Level) exists.
Step-by-Step Instructions
Enabling the Value Added Services (VAS) Module at Organization Level
Go to Admin Panel → Click Organization-Level Settings → The system loads the global configuration toggles.
Go to Other: Value Added Services (VAS) → Click Enable Toggle → The Value Added Services module initialization is confirmed, making the configuration menus visible to all warehouse-level administration profiles.
Configuring a Value Added Service (VAS)
Go to Warehouse Level Menu → Click Value Added Service → The operational dashboard sidebar expands to display sub-modules.
Go to Value Added Service → Click VAS Configuration → The system loads the central service configuration grid containing existing service rules and statuses.
Go to VAS Configuration Tab → Click Create VAS → The system opens the "Create VAS" configuration drawer form.
Go to Create VAS Form → Enter/Select [Select VAS Type, VAS Name, Unique VAS Code, Company Mapping, Operational Phase, Operational Sub-phase, Order Type, Task Level, Task Type, Acknowledgement Mode, Evidence Requirements, Instructions, and Preselect Auto-Select Checkbox] → The configuration form populates with custom operational parameters and cross-dependencies.
Go to Create VAS Form → Click Create VAS (Save Button) → The new configuration rules are saved, and the service is listed in Draft status by default.
Go to VAS Configuration Grid → Click Actions Icon (Next to the target Draft record) → Select Activate → The configuration status transitions from Draft to Active, authorizing the system to generate operational tasks based on matching stage conditions.
Mappings and Pre-enabling VAS Tasks During Record Creation
Go to Inbound or Outbound Module → Click Create Order / Create PO / Create Shipment → The standard documentation creation or adjustment interface loads.
Go to Value Added Services Section → Click Configure VAS / Dropdown Selection → The user applies configured service codes at the global record level or individual item line level.
Go to Value Added Services Section → Check Pre-enabled / Auto-select check boxes → The system automatically evaluates configuration defaults and displays pre-selected checkboxes for the matching customer profile.
Go to Add Products / SKU Grid → Click Set VAS Tasks Dropdown → The item line parameters expand, allowing specific service mapping directly to individual item quantities.
Go to Order / PO / Shipment Form → Click Submit / Create → The parent document is processed by the system, which schedules automated task creation for the precise stage completion milestone.
Executing Single VAS Tasks via WMS Web UI
Go to Inbound or Outbound Module → Click VAS Tasks → The core operations task tracking grid opens, showcasing active task items.
Go to VAS Tasks Grid Search Bar → Enter [Order/PO Number, Task ID, or Attribute Filters] → The workspace filters to focus strictly on the matching record rows.
Go to Targeted Pending Task Row → Click Start (Action Icon) → The system opens the execution console containing instruction strings and evidence collection prompts.
Go to Evidence Input Form → Enter/Action [Note Field Text, Upload Image File, Select Checkboxes, or Custom Fields] → The task interface registers execution logs and verification evidence.
Go to Task Details Interface → Click Mark As Complete → The task record saves execution data, transitions its status to Completed, and automatically passes dependencies to allow the order to proceed to the next milestone.
Executing Bulk VAS Tasks via WMS Web UI
Go to Inbound or Outbound Module → Click VAS Tasks → The open execution queues are displayed.
Go to VAS Tasks Grid → Click Multiple Selection Checkboxes → The selected task records highlight to indicate batch grouping.
Go to Grid Header Actions → Click Bulk Action → Mark as Complete → The system evaluates the selection and compiles a unified modal window matching the required evidence fields.
Go to Bulk Evidence Validation Modal → Enter [One single input/photo per unique evidence category discovered] → The entered validation details are staged for simultaneous application across all selected task entries.
Go to Bulk Evidence Validation Modal → Click Update and Confirm → The batch job is completed, resolving all selected tasks instantly and moving them to the Completed tab.
Accessing and Filtering VAS Tasks via PDA Interface
Go to PDA Main Page Menu → Tap VAS Tile → The mobile task queue opens, filtered to reflect the active permissions of the operator.
Go to VAS Mobile Grid → Scan/Enter [PO, GRN, Order, or Shipment Number] → The search narrows down to display the specific document summary tile.
Go to VAS Mobile Grid → Tap Filter Icon → The system presents multi-layered filter options including Phase, Level, Sub-phase, Type, and Company.
Go to Document Summary Tile → Tap Open Record → The PDA displays a dedicated list of all separate value-added tasks associated with that single document tracking ID.
Executing a Single Task via PDA Interface
Go to PDA Task List View → Tap Targeted Pending Task Card → The execution interface loads step-by-step operator instructions and fields for mandated verification proof.
Go to PDA Task Execution Interface → Action [Tap Take Photo, Select Checkbox Items, or Enter Field Text] → The operational evidence updates and populates on the screen layout.
Go to PDA Task Execution Interface → Tap Mark as Complete → The system verifies input fulfillment, marks the task as Completed, and updates the active queue data.
Bulk Task Completion via PDA Interface
Go to PDA Order Details View → Tap Select All / Multi-Select Checkboxes → The device highlights the multiple items designated for batch tracking.
Go to PDA Bottom Actions Bar → Tap Mark As Complete → The system overlays a unified screen requesting singular inputs for each unique evidence field required.
Go to PDA Bulk Evidence Interface → Enter [One note text or photo upload representing the batch execution] → The entry populates the batch requirements fields.
Go to PDA Bulk Evidence Interface → Tap Mark as Complete → The device syncs with the WMS, updating all selected tasks to completed simultaneously and displaying a success toast confirmation.
Rejecting a Task via PDA Interface
Go to PDA Task List View → Tap Targeted Pending Task Card → The individual mobile work screen opens.
Go to PDA Task Screen Footer → Tap Reject → The interface presents a "Reject VAS Task" modal overlay.
Go to Reject VAS Task Modal → Enter [Detailed rejection reasoning narrative] → The technical justification text populates the verification field.
Go to Reject VAS Task Modal → Tap Save → The mobile interface submits the state adjustment, moves the entry to Rejected status, and removes the card from the operator's active queue.
Cancelling a Task via Web UI (Administrative Control)
Go to Inbound or Outbound Module → Click VAS Tasks → The system displays the central tracking list for active task monitoring.
Go to VAS Tasks Grid Search Bar → Enter [Target Record ID / Task ID] → The matching rows filter on the interactive grid layout.
Go to Targeted Task Row Action Column → Click More Actions Icon (Dropdown) → Select Cancel → The administrative confirmation modal overlays the screen.
Go to Cancel VAS Task Modal → Enter [Cancellation reason details] → The mandatory audit narrative is logged in the system field.
Go to Cancel VAS Task Modal → Click Confirm → The system updates the database ledger, shifts the task state to Cancelled, and halts any downstream dependency blocks on the parent record.
Linking Completed VAS Tasks to Billing Parameters
Go to Customer Module → Click Manage Customers → The primary client registry interface opens.
Go to Targeted Customer Row → Click Edit Detail (Action Button) → The comprehensive customer workspace profile loads.
Go to Customer Profile Tabs Menu → Click Warehouse Configuration → The interface updates to showcase all mapped distribution centers.
Go to Warehouse Configuration Grid → Click Targeted Warehouse Entry → The configuration categories reveal operational sub-menus.
Go to Warehouse Navigation List → Click Billing Parameters → The core contract details and pricing sheets render.
Go to Billing Parameters Panel → Click VAS Billing Section → The interface opens the list of automatically generated service billing structures.
Go to Targeted VAS Billing Block → Configure/Select [Pricing Models: By Flat Charges, By Category, By Volume, By Quantity, By Weight, or Per Slab/Tier parameters] → The processing rules adapt to match specified commercial terms.
Go to VAS Billing Section → Click Save / Save as Draft → The billing matrices lock in, ensuring all future automated accounting cycles process only completed tasks from the operations ledger.
Exporting and Reviewing Operational Reports and Audits
Go to Reports Module → Click Reports Management → The historical reporting log and report creation wizard render.
Go to Reports Management Workspace → Click Create New Report → The report creation modal opens containing configuration dropdown fields.
Go to Create Report Modal → Select/Configure [Report Name: Vas Task Report, Status Filters, Company, Date Ranges, and Custom Data Fields Selection] → The generation constraints clear for export execution.
Go to Create Report Modal → Click Create Report (Submit) → The system compiles the background task, builds the spreadsheet output file, and places a downloadable asset link onto the reports dashboard list.
Note:
| If you see X | Do Y |
|---|---|
Parent record (Order/Shipment) is stuck and cannot proceed to the Packing or Manifest stage. | 1. Go to the parent document record and navigate to the Value Added Service tab. 2. Identify if any associated tasks are in Pending or In Process status. 3. Locate the tasks in the VAS Tasks Grid, ensure all required notes or photos are captured, and click Mark As Complete to allow order progression. |
"Duplicate VAS Code / Name Prevention" validation alert appears when trying to save a new configuration. | 1. Review the existing records in the VAS Configuration grid under the "All" tab. 2. Confirm if an existing service already uses the identical Name or Code. 3. If the properties match an archived/paused setup, choose a unique string variation or alter the configuration combination fields to resolve conflicts. |
New tasks are not being generated when a parent record enters an operational phase. | 1. Go to Value Added Service → VAS Configuration and check the service status. 2. If the service is in Draft or Paused status, new tasks are blocked by the system. 3. Open the actions menu on the service row and click Activate to resume automated stage-based task creation. |
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